Chrysalis Meeting

October 17, 2009

Those present: Tom & Shannon Grommon, Doug & Penny Kula, Tim King, Monique Shore, Judy Cleveland, Lynn Neil.

We met at Grinnell United Methodist Church.

Tim opened the meeting with prayer.

Old Business:

Discussion of the spring flight at Marshalltown revealed that the flight went very well. The Lay Directors did an awesome job. They worked together very well. We had several new people serving on the flight including new clergy. Once again we need to stress the need for team members to attend the meetings. This should be important to those that have served multiple times as well as new people.

We discussed the role of the Board Rep. It was suggested that the Board Rep stay at the weekend to be available for special needs, etc. Other duties for the Board Rep could include: sponsors hour, helping with team selection as well as keeping in touch with the Lay Director on a regular basis prior to the flight

Tim has prepared a checklist for Lay Directors to use throughout the weekend. Lay Directors were very appreciative of this checklist through out the weekend.

A complete treasurer report was not available, however, we have over $9,000.00 in the Chrysalis account.

New Business:

Discussion of the spring flight location centered on having the flight in Grinnell. The Grinnell community is excited about the opportunity of hosting a Chrysalis Flight again. Monique Shore has done extensive preparation on the facilities side of the flight. She has met with the Christian Ed Director at St. Mary’s and it looks like it would work perfect to have the boys use that facility for the weekend. There is 2 showers which we decided would be enough and we would not have to rent showers at another location. Following the meeting several board members took a tour of the facilities.

We decided on April 16, 17 and 18 for the spring flight. This weekend works best with the Grinnell community. Lay Directors for the flight will be called in the near future. The following list is possible candidates.  Tim will call prospective Lay Directors in the following order:

Men’s Flight:

Mike Beck

Mark Jepsen

Paul Yamilkoski

Chuck Heyn

Women’s Flight:

Katie Hansen

Bev Drahos

Sue Sherman

Lucinda Harms

Monique Shore has offered to serve as the Board Rep for the girl’s side. Doug Kula will consider serving as the Board Rep on the men’s side.

We had a short discussion on the updating of the website. Tim will check into the possibility of Nancy being able to post to the website rather than having to send everything to Rod.

We discussed the mattress situation. After looking at the cost of new mattresses and the storage concern, it was recommended that we purchase air mattresses. Lynn Neil made a motion that we purchase 80 air mattresses, 5 pumps and several storage totes.  Motion second was made by Monique Shore. Motion carried.

Meeting concluded with prayer.

Several board members took a tour of the facilities.

Our next meeting will be Saturday, February 6, 2010 at Grinnell at 9:00 a.m.

Judy Cleveland, Secretary

Chrysalis Standing Committee